Privacy Policy

28.2.2022

1. Controller

Emkine Oy (“Emkine”, “we”, “us”)

Business/VAT ID: FI26000324

Innopoli 2, Technopolis, Tekniikantie 14, 02150 Espoo

2. Contacts

Got a question about data protection at Emkine? Drop us a line at info@emkine.fi and we’ll get back to you.

3. What is this Policy for?

We collect certain personal data about our clients, potential clients, partners, and individuals who want to hear our news.

We collect this data so that we can, for example, be able to respond to requests for new business, and send newsletters to our subscribers sent to us via our website. We also use analytics on our website to learn more about how it is used and how we can improve it.

In this Privacy Policy, you’ll find details about the data we collect about you and how we use it to better your experience.

4. What data do we collect and how do we use it?

Are you an existing Emkine client, have you subscribed to our newsletter or requested contact regarding new business opportunities? In order to be able to stay in touch with you, we collect and process the following data:

Name, title, contact information

• Information on your organization and your position in it
• Your request and communication with Emkine and the necessary information and notes concerning such contacts between you and Emkine (such as services ordered and provided, billing information, information on meetings, and communication between you and Emkine).
• Information on newsletter, marketing, event or invitation concerning you
• Data created based on the above-described data we already have.
• We obtain this data when you send contact requests to us (e.g. subscribing to our newsletter), by receiving the data from a reliable public source such as public company databases, or in the context of our services to you or your dealings with us (e.g. contact details to communicate with you about our existing client relationship).

We use this data for

• Managing the business relationship between you and Emkine
• Processing requests sent to us, providing our services, and pursuing the legitimate interests of Emkine related to such requests and services
• Promoting our services, communicating with you, and sending newsletters you have subscribed to
• Analyzing, planning, and improving our operations

Your data is not shared with any other parties outside of Emkine’s group companies unless expressly required by applicable laws or public authorities. We may also share your data with our trusted partners if processing your request or provision of our services requires us to do so.

Emkine has a legitimate interest to process the above-listed personal data for the purposes described above. This interest is based on your connection with us and concerns e.g. your position in a company related to us or your direct request to us.

5. Cookies and analytics

We use cookies on our website to improve its user experience. Cookies are small text files that a browser saves on your device and they are used, for example, when a service wants to save your information when moving from one website to another. If you do not want to use cookies, you can change your cookie settings at any time in your browser. Please note that disabling cookies might impact the way our website functions. All browsers enable you to delete individual or all cookies at once.

When you access our website, we ask for your consent to allow us to store the following cookies on your device:

• Google Analytics – We use Google Analytics to collect information about how users behave on our website. We use the information to compile reports and to help us improve the site. These cookies collect the number of visitors to the website, where visitors have come to the website, and the pages they visited. You can read more about these cookies and how Google safeguards them here. Learn more about the cookies you may encounter through our use of Google Analytics.

• Google Ads Remarketing - Uses a client ID, to differentiate between returning and first-time visitors and monitors user behavior around our website and third-party websites. See above and here for more information about how Google Ads Remarketing works.

• LinkedIn Insight - The LinkedIn Insight Tag is a piece of lightweight JavaScript code that we have added to our websites to enable in-depth campaign reporting and to help us unlock valuable insights about our website visitors. We use the LinkedIn Insight Tag to track conversions, retarget website visitors, and unlock additional insights about members interacting with our LinkedIn adverts. 

The LinkedIn Insight Tag enables the collection of metadata such as IP address information, timestamp, and events such as page views. All data is encrypted. The LinkedIn browser cookie is stored in a visitor's browser until they delete the cookie or the cookie expires (there’s a rolling six-month expiration from the last time the visitor’s browser loaded the Insight Tag). 

You can opt-out of cookies from LinkedIn on your  LinkedIn settings page. Read LinkedIn's Cookie Policy for more information.

6. Transfer of data outside of the EEA

We may also occasionally disclose personal data to Emkine group companies located outside of the EEA if required for the above-described purposes and e.g. when a candidate is applying for a job in such company or when a request sent to us requires disclosing data to such group company. Emkine group companies involved in such data transfer have signed the standard contractual clauses based on the applicable decision of the European Commission.

7. How long do we store your data?

Our clients, and requests for new business and newsletters: We store the data only as long as is necessary for the respective purpose. Since this period depends on the case at hand, we review the necessity of our data regularly and erase data when it is no longer needed.

8. What rights do you have?

You have the right to request access to, erasing and correcting your personal data as held and processed by Emkine, as well as to send us any other requests based on the applicable data protection laws (e.g. request restriction of processing of the data). Further, you always have the right to prohibit us from sending newsletters or other marketing messages to you. Please send any requests concerning your data to the email addresses set out above in Section 2.

Data protection laws are supervised in Finland by the Finnish Data Protection Ombudsman. If you have questions belonging to the jurisdiction of the Data Protection Ombudsman, or if you wish to lodge a complaint regarding the processing of personal data, you may contact the Data Protection Ombudsman’s office as instructed at www.tietosuoja.fi.

9. How do we secure your data?

We consider all personal data we collect to be confidential. Your data can only be accessed by the Emkine employees or our group company employees when it is necessary for them to perform their work related to your data.

The network and equipment of Emkine and its partners have been secured by using appropriate measures to protect the personal data against unauthorized access and accidental or unlawful destruction, alteration, disclosure, transfer, or other unlawful forms of processing.

We may outsource our processing of personal data to external service providers. In such events, we enter into appropriate agreements with the providers in order to ensure that your personal data is processed confidentially and in accordance with this Privacy Policy and any applicable laws.

10. Changes to this Privacy Policy

We may update this Privacy Policy as we improve our website and operations. The updated Policy will be made available on our website. You can always check the latest date this Privacy Notice was updated at the top of the page.